Records Request for Former Students

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Use this form to request academic transcripts and/or immunization records.

Important Information

  • If the student is currently enrolled, do NOT use this form. His or her records will be in the custody of the school where he or she is currently attending. Please contact the school’s guidance office in order to obtain a copy.
  • Parent/Guardians may only request records before the student's 18th birthday. Once the student turns 18, only the student can submit the records request.
  • Records issued to the student are considered unofficial copies and are stamped as such. Records issued directly from CMCSS to a college, employer, etc. are considered official copies.
  • In the event that the referenced student has an outstanding debt payable to CMCSS, the requested records will not be released until the debt is paid in full.
  • Instead of using this online process, you can print the form and mail to or drop off at:
    Clarksville-Montgomery County Board of Education
    Attn: Central Records
    430 Greenwood Avenue
    Clarksville, TN 37040
  • Questions? Call (931) 542-5051 or email catherine.huddleston@cmcss.net.

Requirements

  • In order to use this online request process, you will be required to upload a photo or scan of your government-issued photo ID.
  • There is a $2.00 charge for each type of record per communication method (fax, email, or mail) which CMCSS sends on your behalf. For example, if you request a transcript to be sent to an email recipient, the charge will be $2.00. If you request both a transcript and an immunization record to be sent to a fax number and a postal mail address, the charge will be $8.00.
  • Only Visa, MasterCard, and Discover are accepted. There is a required online processing fee of 2.5%. For example, the online processing fee for a $2.00 transaction will be $0.05 making your total transaction $2.05. The online processing fee for a $12.00 transaction will be $0.30 making your total transaction $12.30.